• Description

  Job Title: Controller

  Reports to: CEO

  Department: Finance

  FLSA Status: Exempt

  Position Overview/Purpose:

  Responsible for the overall accounting operations of the company, to include the production of periodic and annual financial reports, cash management, maintenance of an adequate system of accounting records and preparation of budgets and forecast.

  Principal Duties and Responsibilities (Essential Functions):

  • Manages day to day financial operations and daily cash activities including cash availability and borrowings.
  • Analyzes and develops budgets and financial forecasts on a daily, weekly, monthly, and yearly basis.
  • Overseas financial reporting, accounting, billing, collections, payroll, 401(k) administration, budgeting, and administrative needs.
  • Maintains current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards.
  • Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; developing, coordinating, and enforcing systems, policies, procedures, and productivity standards.
  • Establishes strategic goals by gathering pertinent business, financial, service, and operations information; identifying and evaluating trends and options; choosing a course of action; defining objectives; evaluating outcomes.
  • Accomplishes financial objectives by forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
  • Maintains quality service by enforcing quality and customer service standards; analyzing and resolving quality and customer service problems; identifying trends; recommending system improvements.
  • Supervises the preparation and filings of income, sales and use tax returns to local, state, and federal agencies.
  • Monitors the extension of credit to customers and vendor disbursements.
  • Deals with confidential information and/or issues using discretion and judgment.
  • Contributes to team effort by accomplishing related results as needed.

  Supervision Received:

  • Minimal supervision by CEO.

  Supervision Exercised:

  • Direct supervision of Accounting Specialist(s) and Assistant Controller.
  Requirements

  Qualifications & Skills:

  • Bachelor’s degree in Accounting or a related field required.
  • 10+ years of progressive experience in the accounting field.
  • Knowledge of generally accepted accounting practices and principles.
  • Knowledge and experience of accounting computer applications.
  • Strong communication skills and the ability to provide a high level of customer service to clients.

  Work Requirements:

  • Constant sitting, listening, and talking.
  • Frequent standing, walking, and repetitive motions with hands.
  • Frequent vision requirements of the position are up close, at a distance, and in color.
  • Ability to frequently lift approximately 10-25 lbs.

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Job Title: Accounting Specialist

Reports to: Controller

Department: Finance

FLSA Status: Exempt

Position Overview/Purpose:

Responsible for a wide range of accounting and bookkeeping support functions.

Principal Duties and Responsibilities (Essential Functions):

• Updates, verifies, and maintains QuickBooks and other financial records.
  
  
• Transcribes work orders from AVBC system into sales orders in QuickBooks.
  
  
• Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.
  
  
• Obtains revenue by transcribing work order information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments.
  
  
• Collects revenue by reminding delinquent accounts; notifying customers of insufficient payments.
  
  
• Resolves account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments.
  
  
• Prepares consolidated internal and external financial statements by gathering and analyzing information from the QuickBooks, AVBC and from departments.
  
  
• Analyzes financial information by developing spreadsheet reports and verifying information.
  
  
• Maintains financial historical records by filing accounting documents.
  
  
• Assists Controller with payroll processing through calculation of commission, overtime, and expense reimbursements as assigned.
  
  
• Performs account, bank, and other reconciliations as assigned.
  
  
• Prepares and coordinates deposit activities as assigned.
  
  
• Prepares use tax computations and returns as assigned.
  
  
• Contributes to month end reporting procedures.
  
  
• Provides back up support to the Office Manager; welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries and questions.
• Provides customer service to customers, employees, management, and vendors by answering questions, resolving discrepancies, and providing formal communication.
• Deals with confidential information and/or issues using discretion and judgment.
• Contributes to team effort by accomplishing related duties as needed or required.

Supervision Received:

• Supervision by Controller.

Supervision Exercised:

• None

Qualifications & Skills:

• Associate degree in business, accounting, or a related degree required.
  
  
• 1-3 years of experience in general accounting.
  
  
• Experience utilizing Microsoft Office, Excel, and QuickBooks for business purposes.
• Knowledge of generally accepted accounting and bookkeeping principles and procedures.
  
  
• Strong communication skills and the ability to provide a high level of customer service to clients.
  
  
• Ability to work independently or in a team.

Work Requirements:

• Constant sitting, listening, and talking.
• Frequent standing, walking, and repetitive motions with hands.
• Frequent vision requirements of the position are up close, at a distance, and in color.
• Ability to frequently lift approximately 10-25 lbs.

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