Job Title: Project Coordinator

Reports to: Head of Project Management

Department: Installation Operations

FLSA Status: Exempt

Position Overview/Purpose:

Responsible for a variety of activities that facilitate the timely completion of installation projects.

Principal Duties and Responsibilities (Essential Functions):

• Provides administrative support to project management, installation team, and sales department.
• Supports project management through the identification, ordering, and tracking of project materials.
• Serves as a liaison for department with all project stakeholders and any involved parties.
• Coordinates successful completion of installation projects through scheduling meetings, developing strategies, and ensuring resources are provided to see projects through project lifespan.
• Identifies sub-contractors for projects and negotiates pricing as needed.
• Creates installation schedule in collaboration with customer, sales department, installation team, and sub-contractors to meet specified timeline.
• Gathers and completes documentation necessary to keep project on schedule.
• Receives, researches, and responds to requests for information from both internal and external customers.
• Documents project status by inputting data into company CRM system.
• Develops, prepares, generates, prints, and distributes reports.
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Assists in Initiation of process improvement to increase department efficiency and accuracy.
• Deal with confidential information and/or issues using discretion and judgment.
• Contributes to team effort by accomplishing related tasks as assigned.
• Schedules increasingly difficult projects across multiple locations.
• Has a working knowledge on both Adsposure and Advertising Vehicles and can manage projects in both business units.
• Has working knowledge of policy, process and procedure for their business unit.

Supervision Received:

• Supervision by Head of Project Management.

Supervision Exercised:

• Mentors and coaches Assistant Project Coordinators

Qualifications & Skills:

• High School Diploma or equivalent required; Bachelor’s degree or equivalent experience preferred.
• 2 to 3 years administrative experience.
• Strong planning, organizational, and time management skills.
• Computer literacy, specifically Microsoft Office programs.
• Knowledge of standard office equipment.
• Knowledge of clerical and administrative procedures and systems.
• Strong communication skills and the ability to provide a high level of customer service to clients.
• Professional appearance and manner.
• Ability to work independently or in a team.

Work Requirements:

• Constant sitting, listening, and talking.
• Frequent standing, walking, and repetitive motions with hands.
• Frequent vision requirements of the position are up close, at a distance, and in color.
• Ability to frequently lift approximately 10-25 lbs.

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Job Title: Account Executive

Reports to: Regional Sales Manager

Department: Media Sales

FLSA Status: Exempt

Position Overview/Purpose:

At Adsposure we are consistently seeking to add talented and growth-oriented people to our teams. We have the exclusive access to the advertising opportunities throughout the Chicago transit system. We are looking for an experienced Advertising Account Executive to establish themselves as Chicago go-to Out of Home advertising expert and become our new business development partner. Account Executives are responsible for developing, servicing, and maintaining a base of clients to implement, drive, and support strategic sales initiatives.

Principal Duties and Responsibilities (Essential Functions):

• Identifies business opportunities by identifying prospects and evaluating their position in the industry; researching and analyzing sales options.
• Sells transit advertising by establishing contact and developing relationships with prospects; recommending how transit advertising will help promote their products or services in the most effective way possible.
• Reaches and/or exceeds specified sales goals on a consistent basis.
• Prepares and develops customized sales presentations by researching customer needs and translating those needs into creative proposals for businesses leaders using visual presentations, testimonials, and revenue generating ideas.
• Maintains relationships with clients by providing support, information, and guidance; researching and recommending new opportunities; recommending profit and service improvements.
• Identifies product improvements or new products by remaining current on industry trends, market activities, and competitors.
• Prepares promotional plans, sales literature, media kits, and sales contracts.
• Collaborates with the Design, Accounting, Operations, and Installation departments to ensure proper execution of deliverables and deadlines.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies.
• Prepares reports by collecting, analyzing, and summarizing information.
• Maintains and update the CRM database with complete and current account information.
• Attends regular sales meetings and one-on-one sessions twice monthly.
• Travels out of the area for business needs.
• Deals with confidential information and/or issues using discretion and judgment.
• Contributes to team effort by accomplishing related results as needed.

Qualifications & Skills:

• Bachelor’s Degree AND a minimum of two years related experience and/or training OR equivalent combination of education and experience.
• Strong people and rapport building skills with a positive and personable demeanor.
• Demonstrated collaboration, negotiation, and persuasion skills.
• Superior listening skills and creative problem resolution skills.
• Effective oral and written communication skills.
• Strong and confident presentation skills.
• Solid computer skills with an in-depth knowledge of MS Office software (Word, Excel, PowerPoint) and working knowledge of web based CRM systems.

Work Requirements:

• Ability to lift approximately 15-20 pounds, slouching, bending, reaching, grabbing and sitting most of the day.
• Valid driver’s license and personal vehicle to travel to client locations.
• Ability to work independently or with a team.

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